What is MSP Programme Management Sponsoring Group?
The MSP Programme Management Sponsoring Group is a representative group of senior managers of the organisation. A sponsoring group may be exclusively created for an MSP programme or it can be as an additional role to play to any other existing executive committee or board of the organisation. Senior responsible owner (SRO) is usually a part of the MSP Programme Management Sponsoring Group.
The senior managers who constitute the MSP Programme Management Sponsoring Group usually are responsible for:
- Decisions related to investments,
- Strategic definition and direction of the overall business, and
- Making sure the MSP Programme is always aligned with the overall business strategy.
The MSP Programme Management Sponsoring Group appoints one of its members as the MSP Senior responsible owner (SRO). The MSP programme mandate that the Senior responsible owner (SRO) is responsible for implementing needs to be agreed with the MSP Programme Management Sponsoring Group.
How does MSP Programme Management Sponsoring Group work in an environment with more than one MSP programmes?
What is ‘Corporate Portfolio Board’?
In cases, where there are more than one MSP programme are running at any point in time, it is important that all MSP programmes are managed, special consideration is needed in any decision made about any or all of the MSP programmes. All MSP programmes need to be coordinated in such a way while prioritising in a strategic fashion to make sure all MSP programmes remain cohesively aligned with the business strategy at all times. The MSP Programme Management Sponsoring Group in such cases must make all investment decisions and provide high level endorsement of the rationale and objectives of a particular programme always in a relative manner with other programmes. A balanced approach is needed in championing the implementation of the new capabilities delivered by an MSP programme so that expected benefits are realised and desired outcomes achieved across all MSP programmes. It is important to ensure the alignment of all programmes with overall business strategy and priority and there is no point in delivering the outcomes of any one MSP programme at the expense of other MSP programmes.
Sometimes, a standing ‘Corporate Portfolio Board’ may take over the role of the in organisations that have more than one MSP programmes running at a time. Thus the organisation can be assured that all programmes are always aligned to the overall business strategy of the organisation. This topic is discussed in more detail in the OGC Guidance on Portfolio Management.
What are the responsibilities of MSP programme management sponsoring group?
According to the MSP Manual, the below are the responsibilities of MSP programme management sponsoring group:
- Establishing the organisational context for the programme,
- Authorising the programme mandate,
- Approving funding for the programme,
- Resolve strategic and directional issues between programmes, that need the input and agreement of senior stakeholders to ensure the progress of the change,
- Confirming the organisation’s strategic direction, against which the programme is to deliver,
- Approving the progress of the programme against the strategic objectives,
- Leading by example the values implied by the transformational change,
- Providing continued commitment and endorsement in support of the programme objectives at executive and communications events,
- Advising and supporting the SRO,
- Championing the programme, and
- Confirming successful delivery and sign-off at the closure of the programme.
Is the MSP programme management sponsoring group formal in nature?
In practice, the meetings of the MSP programme management sponsoring group can take place wither on a formal and regular or whenever a need arises. In cases where the transformational change that the programme is involved with is more critical or huge etc., then the MSP programme management sponsoring group takes a more formal shape and functions as formally as needed. For simple transformational changes, the MSP programme management sponsoring group also works in a simple manner. This flexible nature of the MSP programme management sponsoring group makes it easy for all stakeholders to keep the right amount of focus on the MSP programme at all times. Whatever is the degree of transformational change, at the least the MSP programme management sponsoring group would normally meet at the end of identifying and defining a programme and the end of each tranche to give formal approval. Of course the MSP programme management sponsoring group would also meet to closure as well.
What leadership style does MSP programme management sponsoring group establish?
Generally, the members of the MSP programme management sponsoring group are expected to take great initiative to establish a style of leadership that suits the organisation strategy and culture and the nature of the change. In some cases, there is increased emphasis on creating a better workplace environment by motivating and empowering the staff, encouraging initiatives and promoting team work, recognition and rewarding proper risk-0taking and other extra-ordinary contributions by the staff.