According to the managing successful programmes manual, the MSP programme management organisation is a key element of the MSP Programme Management Governance Themes. An effective MSP programme management organisation consists of well-defined roles and clear responsibilities of each of such roles.
Once the MSP programme roles and responsibilities are defined and clear, the next thing for the organisation is to have efficient management structures and reporting arrangements that are needed for successful MSP Programme Management. These roles, responsibilities and structures form a sound basis for the success of an MSP programme once they are tailored to the MSP programme and its environment.
The MSP programme management organisation theme plays a vital role in the success of an MSP programme from Start to Finish. So, it is important that we ensure the MSP programme management organisation is fit to meet the given MSP programme’s needs at all points from Start to Finish. It cannot be taken lightly at any point and cannot be once done and then left out – it needs to be constantly taken care of as part of MSP programme management.
The MSP Programme Management Organisation is the very first of the MSP Programme Management Governance Themes. The recipe for a successful MSP Programme Management Organisation is a combination of competent personnel, effective procedures and an efficient structure that connects all elements together. To begin with, the team must be a good blend of personalities and skills so that they can provide effective leadership that can make well-informed decisions. Then we need a well-balanced structure that provides the team with opportunity and space to carry out their roles effectively in making right decisions while taking the programme to success. The structure is also expected to be stable over time to ensure the commitment to the programme, while offering a flexible management regime. MSP Programme Management needs a leadership style and culture that encourages the free flow of information between the MSP programme and rest of the world. This includes the communications that the MSP programme has with its projects, other programmes, the organisation, users, and sponsors etc. The working style should demonstrate arrangements and practices where issues and risks are debated and evaluated very openly.
The MSP programme management organisation structure at a high level consists of:
The adjacent diagram shows how the layering of MSP programme management organisation, control and reporting look like at a high level. It also explains how the MSP programme management organisation executive groups relate to each other. This diagram can be expanded from each of its elements to arrive at a more detailed structure for the MSP programme management organisation.
While the detail can be tailored to suit an organisation, the high level structure remains more or less as shown in the diagram.
It would also be very much helpful if all people who would like to be on a responsible role on the MSP programme management organisation, have good knowledge of Managing Successful Programmes.